The change control process is a fundamental part of project management that shouldn’t be overlooked. This is because adjustments could occur during any phase of a project life cycle. After they happen, they must be managed appropriately to make sure that the project’s success shouldn’t be threatened. Changes are beneficial for a project because they help to streamline the project and align it with the strategic goals of an organization. Evaluation should take place before any vital choices are made concerning the approval or rejection of a change. If this part is ignored, the group is at risk because pointless modifications may bring losses to the entire project when it comes to losing resources, time wastage, and shedding money.
Therefore, the change control process is intended to track modifications made within the project lifecycle and should be completely explained and analyzed. Additionally, the process ensures that only the significant changes undergo the approval and implementation process. The process also helps to keep away from any undesirable protocols that will ruin the project comparable to misusing resources which will lead to disruption of the project.
The primary aim of the change management process is to shield any unnecessary changes and all of the important ones are recorded and don’t disrupt the project in any way, it ought to make sure that resources are used adequately. Below are the objectives of the change control process:
To avoid any disruption caused by changes that can not be managed
To permit sufficient planning in order that modifications are carried out successfully
To ensure that all modifications made are documented and communicated.
To make certain the project stays within its scope and never mismanaged
To establish the principle reasons for the change and put a worth on it
To identify the possible risks that will occur due to the adjustments
To avoid negative effects brought about by the adjustments
To make positive that unnecessary changes don’t reach the implementation and approval stage
To make certain that each one changes made are reviewed and analyzed
The change control board, project crew, and project manager have to ascertain the boundaries of the change management process. The scope is vital because these are the principle stakeholders that actively participate in the change control process. Thus, the change control process covers the next:
Assessing the modifications made
Documenting the modifications made
Reviewing and approval of the evaluation report
Documenting and recording the work performed and its success
Assignment of change to a change owner
Implementation of the approved change request
Identification of proposed changes
Change evaluation and impact evaluation
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